Free Early Education for 3 to 4 year olds
Kent provider agreement
The first few years of a child's life is crucially important to their development. Kent County Council are working with providers across the county to make early education for 3-4 year olds easily accessible. The Kent Provider Agreement provides a framework which outlines the mutual commitments on delivering the early education free entitlement.
- Letter to all providers (PDF, 46.2 KB)
- Kent provider agreement from 1 October 2018 (PDF, 398.3 KB)
- Declaration of agreement from 1 October 2018 (PDF, 147.4 KB)
Synergy training options survey
Fees from September 2017
Deadline dates for adjustments 2018/19
To ensure all termly payments (Estimate, Headcount, Overallocations, EYPP, DAF and Adjustments) can be processed and paid in time for each term please see below deadline dates for adjustment claims:
- Summer 2018 - Friday 7 September 2018
- Autumn 2018 - Friday 11 January 2019
- Spring 2019 - Friday 26 April 2019
- Summer 2019 - Friday 6 September 2019.
Any adjustment claims for the previous term received after the deadline dates stated above will not be processed nor paid.
30 hours of free childcare eligibility checker
Submit a 30 hours free childcare check to validate a family’s 11 digit code and establish eligibility for the extended entitlement.
Management Information will complete a check and inform you of the result via email.
If you would like to join the PVI register to be able to offer the free early education funding to 3 and 4 year olds please contact Management Information on 03000 42 28 28 or for any other queries please email the team email@example.com.
- Headcount letter (stretched) (PDF, 150.8 KB)
- Headcount letter (non-stretched) (PDF, 149.9 KB)
- Headcount guidance (PDF, 901.4 KB)
- Synergy FIS Provider Portal login
- Adjustment guidance (PDF, 1.0 MB)
- Provider portal password guidance (PDF, 418.1 KB)
Late joiners will now be claimed for as adjustments via the new Synergy FIS provider portal. Please refer to the guidance above for how to claim an adjustment.
Determining eligibility for free early education
Due to locally determined school dates, the local authority starting dates for children claiming their free early education for the first time may vary from the nationally prescribed dates in the Department for Education code of practice (page 20).
In Kent, children become eligible to claim their free early education from:
|A child born between:|
|1 April - 31 August (inclusive)||The start of term 1 following their third birthday (after summer holidays) until statutory school age.|
|1 September - 31 December (inclusive)||The start of term 3 following their third birthday (after Christmas and New Year holiday) until statutory school age.|
|1 January - 31 March (inclusive)||The start of term 5 following their third birthday (after April holiday) until statutory school age.|
Early Years pupil premium
For your information the Universal Credit eligibility criteria for EYPP is currently subject to consultation. Details and further information on this can be accessed here
- Online form for EYPP applications
- EYPP guidance and information (PDF, 112.1 KB)
- EYPP Flowchart (PDF, 435.6 KB)
For further information on how to use the EYPP funding please visit the Equality and Inclusion EYPP section
PVI calendar and funding tools
The PVI calendar contains school term dates, headcount weeks, information about payment schedules and a birth calculator.
A stretched funding calculator and child tracker has been developed to help with stretching if you choose to claim term time only via Synergy and stretch the funding yourselves:
Please use these sample calendars to assist when choosing term dates and claiming funding:
3 Year Olds
4 Year Olds
Whole DOB Range
01/04/14 to 31/03/15
01/04/13 to 31/03/14
01/04/13 to 31/03/15
01/09/14 to 31/08/15
01/09/13 to 31/08/14
01/09/13 to 31/08/15
01/01/15 to 31/12/15
01/01/14 to 31/12/14
01/01/14 to 31/12/15
01/04/15 to 31/03/16
01/04/14 to 31/03/15
01/04/14 to 31/03/16
Please see PVI calendar and stretched funding update letter above.
A child's funding year is based on when they first become eligible for funding as per table below.
|A Child Born Between:|
Child First Becomes Eligible for Funding
Funding Year - Terms Included
|1 April - 31 August (Inclusive)||September (Autumn Term)||Autumn, Spring and Summer|
|1 September - 31 December (Inclusive)||January (Spring Term)||Spring, Summer and Autumn|
|1 January - 31 March (Inclusive)||April (Summer Term)||Summer, Autumn and Spring|
Changes to bank details
If your bank details which receive the free early education funding change please complete the bank account details form (PDF, 132.5 KB) and send:
- email: firstname.lastname@example.org
- by post to: Management Information, Kent County Council, 2nd Floor Invicta House, County Hall, Maidstone, ME14 1XX.
Finance and funding information
Free early education is available for a maximum of 570 hours per child each academic year.
- Funding budget calculator
- Funding guidance
- Budget letter - 2018/19 (PDF, 374.9 KB)
The General Data Protection Regulation (GDPR) will replace the Data Protection Act 1998 (DPA) and represents the biggest change to data protection law for 20 years.
To comply with Article 13 of the GDPR settings must strengthen their privacy notices and must include some additional information. The revised Early Years Settings privacy notice template is GDPR compliant, but there are some sections (in red) where settings are required to provide additional information.
You should ensure all parents and carers of children eligible for free entitlement receive a Privacy Notice.