Free Early Education for 3 to 4 year olds
EY Census 2020
Funding Overview Guide
Synergy Provider Portal
Please use the link below to access the provider portal:
Kent provider agreement
The first few years of a child's life is crucially important to their development. Kent County Council are working with providers across the county to make early education for 3 to 4 year olds easily accessible. The Kent Provider Agreement provides a framework which outlines the mutual commitments on delivering the early education free entitlement.
- Letter to all providers (PDF, 46.2 KB)
- Kent provider agreement from 1 October 2018 (PDF, 398.3 KB)
- Declaration of agreement from 1 October 2018 (PDF, 147.4 KB)
Parental Declaration Form
- Parental declaration form for 3 and 4 year olds, 30 hours and EYPP (PDF, 308.0 KB)
- Parental declaration form guidance notes (PDF, 251.4 KB)
- Ethnicity list (PDF, 190.1 KB)
Determining eligibility for free early education
Due to locally determined school dates, the local authority starting dates for children claiming their free early education for the first time may vary from the nationally prescribed dates in the Department for Education code of practice (page 20).
In Kent, children become eligible to claim their free early education from:
|A child born between:|
|1 April to 31 August (inclusive)||The start of term 1 following their third birthday (after summer holidays) until statutory school age.|
|1 September to 31 December (inclusive)||The start of term 3 following their third birthday (after Christmas and New Year holiday) until statutory school age.|
|1 January to 31 March (inclusive)||The start of term 5 following their third birthday (after April holiday) until statutory school age.|
30 hours of free childcare eligibility checker
Submit a 30 hours free childcare check to validate a family’s 11 digit code and establish eligibility for the extended entitlement.
Management Information will complete a check and inform you of the result by email.
PVI calendar and sample calendars
The PVI calendar contains school term dates, headcount weeks, information about payment schedules and a birth calculator.
Please use these sample calendars to assist when choosing term dates and claiming funding:
3 Year Olds
4 Year Olds
Whole DOB Range
01/04/15 to 31/03/16
01/04/14 to 31/03/15
01/04/14 to 31/03/16
01/09/15 to 31/08/16
01/09/14 to 31/08/15
01/09/14 to 31/08/16
01/01/16 to 31/12/16
01/01/15 to 31/12/15
01/01/15 to 31/12/16
01/04/16 to 31/03/17
01/04/15 to 31/03/16
01/04/15 to 31/03/17
Stretched funding and funding calculator
A stretched funding calculator and child tracker has been developed to help with stretching if you choose to claim term time only through Synergy and stretch the funding yourselves:
A child's funding year is based on when they first become eligible for funding as per table below.
|A Child Born Between:|
Child First Becomes Eligible for Funding
Funding Year - Terms Included
|1 April to 31 August (Inclusive)||September (Autumn Term)||Autumn, Spring and Summer|
|1 September to 31 December (Inclusive)||January (Spring Term)||Spring, Summer and Autumn|
|1 January to 31 March (Inclusive)||April (Summer Term)||Summer, Autumn and Spring|
Deadline dates for adjustments and late joiners 2019/20
Late joiners will now be claimed for as adjustments through the new Synergy FIS provider portal. Please refer to the guidance below for how to claim an adjustment
To ensure all termly payments (Estimate, Headcount, Overallocations, EYPP, DAF and Adjustments) can be processed and paid in time for each term please see below deadline dates for adjustment claims:
- Summer 2019 - Friday 6 September 2019
- Autumn 2019 - Friday 3 January 2020
- Spring 2020 - Friday 24 April 2020.
Any adjustment claims for the previous term received after the deadline dates stated above will not be processed nor paid.
Fees for funding errors
Changes to Bank details
If your bank details which receive the free early education funding change please complete the bank account details form (PDF, 87.3 KB) and send:
- email: firstname.lastname@example.org
- by post to: Management Information, Kent County Council, 2nd Floor Invicta House, County Hall, Maidstone, ME14 1XX.
The General Data Protection Regulation (GDPR) will replace the Data Protection Act 1998 (DPA) and represents the biggest change to data protection law for 20 years.
To comply with Article 13 of the GDPR settings must strengthen their privacy notices and must include some additional information. The revised Early Years Settings privacy notice template is GDPR compliant, but there are some sections (in red) where settings are required to provide additional information.
You should ensure all parents and carers of children eligible for free entitlement receive a Privacy Notice.
2 year old funding (FF2)
Early Years Pupil Premium and Disability Access Fund
If you would like to join the PVI register to be able to offer the free early education funding to 3 and 4 year olds please contact Management Information on 03000 42 28 28 or for any other queries please email the team email@example.com.