Kent Online Safety (e-Safety) Guidance
Welcome to the Kent Online Safety (e-Safety) Guidance. This section links to Kent resources as well as suggested materials to enable leaders and managers in education settings to consider online safety within their safeguarding responsibilities and develop and implement a whole setting approach to online safety.
Kent Schools and settings can contact the the Education Safeguarding Adviser (Online Protection) or e-Safety Development Officer via firstname.lastname@example.org This page is maintained by the Education Safeguarding Adviser (Online Protection).
The Kent e-Safety Strategy Group
Many of the documents on this site are the work of the Kent e-Safety Strategy group. The Kent e-Safety Strategy group comprises of school staff, Kent County Council Officers, child safeguarding officers, Libraries and Archives, Youth Offending, Kent Police and other children's workforce professionals. The strategy group works to support the work of the Kent e-Safety Officer, to develop advice and guidance on online safety for schools, settings and professionals working with children and young people in Kent. The strategy group is a subgroup of the Education group of the Kent Safeguarding Children Board.
Kent Schools and settings can contact email@example.com to express an interest in supporting this group.
Kent Online Safety Policy Documents, Templates and Guidance 2016
The Kent schools and settings e-Safety (Online Safety) policy template has been updated in 2016 to reflect the changes in technology and practice within schools and settings. These documents are suitable for all education settings to use and adapt to create an online safety policy which appropriate to their own needs and requirements.
Please note that these documents are likely to be updated regularly due to the rapid pace of change within technology and legislation. The current edition is version 1, published in January 2016. Leaders should ensure that they update their policies on a regular (annual) basis. Significant changes made to the core template or guidance will be listed via the e-Safety blog https://kentesafety.wordpress.com and the Child Protection Newsletter.
- Education Settings Online Safety Policy Template and Guidance 2016 (PDF)
- Education Settings Online Safety Policy Guidance 2016 (PDF)
- Education Settings Online Safety Policy Template 2016 (Word version)
Kent Online Safety (e-Safety) Policy Generator
The Policy Generator is an interactive tool which allows Kent schools to prepare their e-Safety policy online by selecting and amending statements from the template bank, as well adding their own statements, to create a personalised and appropriate policy. It is strongly recommended that all stakeholders should be actively involved in using this tool to collaboratively create an appropriate online safety policy for their establishment. Schools can only register for one account using an official school email address and it is recommended the school e-Safety lead or headteacher is the main account holder. Please note this content is currently using the 2012 policy template. It is recommended that schools use the links above.
Kent Acceptable Use Policy Templates for Education Settings 2016
Acceptable Use Policies for Education Settings and their Wider Communities 2015 document provides templates and guidance to support schools and other education settings when writing and updating their Acceptable Use Policies. It contains guidance for leaders and managers to help them update their AUPS and consider the wider implications and actions required to implement, support and develop an embedded AUPS appropriate to their communities needs and requirements.
- Education Settings Acceptable Use Policy Template (DOC, 1023.0 KB) word version
- Education Settings Acceptable Use Policy Document and Guidance (PDF, 936.4 KB) pdf version
The use of Cameras and Images within Education settings
This guidance document was published in 2013 and includes a template image use policy along with supporting documents and frequently asked questions settings have around the safe use of images and cameras. The document contains guidance for settings around legal requirements and obligations in regards to Data Protection and other legislation which has been developed by the e-Safety Strategy group in liaison with Kent County Council Information Governance specialists. You can also find important contact information, sample policies, template letters and resources.
- The Use of Cameras and Images within Education Settings (PDF, 1.8 MB) under review
- Resources for the use of cameras and images in education settings (DOC, 109.5 KB) word version
Kent Online Safety (e-Safety) Supporting Documents
- Online Safety: Supporting Pupils with Additional Needs (PDF, 311.1 KB)
- The role of the e-Safety Coordinator/Lead (PDF, 167.7 KB)
- Schools Kent online e-Safety Self-Evaluation Tool word version
- Early Years Kent online e-Safety Self-Evaluation Tool word version
- School online safety incident reporting form word version
- Risk assessment template for online use in education settings word version
- Engaging Parents/Carers with e-Safety (PDF, 294.9 KB)
- Keep your children safe online leaflet 2015 (PDF, 222KB)
Pupil Acceptable Use Posters
Kent County Council and EiS have published revised and updated online safety posters for use by schools and settings. These posters have been created by the Kent e-Safety Strategy Group with input from schools and settings as well as children and young people to help outline key behaviours to help promote positive online behaviour. These posters are designed to be used as a stimulus for discussion and to enable staff to identify safe and positive behaviour across the curriculum. Settings can use these posters to actively promote their embedded online safety curriculum and to engage with the wider school community. Some settings may wish to use the posters to inspire children to create their own posters or using them as a basis for developing age and ability appropriate pupil Acceptable Use Policies (AUPs)
- Infant/Early Years Poster (3-6) (PDF, 137.4 KB)
- Junior/KS2 Poster (7-11) (PDF, 115.2 KB)
- Secondary Poster (11-18) (PDF, 108.6 KB)
The posters are provided in PDF format and are A3 in size. To print smaller sizes, use the settings provided by your printer (i.e. for A4 reduce to 71%). If supported, set your printer to print borderless for the best presentation. Schools and settings can also access the posters as full collection, with additional printing information via the EiS website.
Using Social Media and Technology in Education Settings
The "Using Social Media and Technology in Educational Settings" guidance aims to help senior leadership teams within education settings to consider safe practice when using social media in order to protect staff, pupils and the wider community. It provides schools with information and guidance about best practice and risk assessment templates to assess sites and technologies for risks.
Please note this document will be updating according to new legislation and sites so check to ensure you have the most up-to-date version.
Education settings should also visit EiS for technical guidance for managing a school filtering policy which allows an elected member of school staff to block and allow websites.
Safer Practice with Technology
Approved by KSCB, this document provides guidance on appropriate and safer behaviours with technology for any adults working with children or young people. It is intended to stimulate discussion within establishments to consider potential situations that may occur and to make sure all staff (whether voluntary or paid) are aware of safe, appropriate and professional behaviour. This will include online professional boundaries and maintaining professional relationships with children, young people and families.
"Think B4U..." workbook and poster
The workbook and poster have been developed to support professionals in exploring online safety concerns with children, young people and their families in both formal and informal settings. The resources can be used by a variety of staff and it is recommended that professionals use the materials as a starting point and differentiate them according to the needs and ability of the audiences they will be used with.
Think B4U resources:
National Guidance and Documents
On the 15th June 2015, Ofsted published their new Common Inspection Framework (CIF) and supporting handbooks for Ofsted inspectors which come into effect from September 2015. The Common Inspection Framework and "Inspecting safeguarding in early years, education and skills settings" includes important information about inspecting education settings online safety (e-Safety) provision.
The use of the term 'online safety' rather than "e-Safety" is used by Ofsted to reflect a widening range of issues associated with technology and a user's access to content, contact with others and behavioural issues and a move away from a focus as online safety as an ICT issue.
The "Inspecting Safeguarding" document explicitly highlights online safety as part of leaders and managers safeguarding responsibility in the following areas:
- Page 6 and 7, Section 10 and 11 - Definition of Safeguarding
- Page 9, Section 13 - The signs of successful safeguarding arrangements
- Page 12, Section 18 - Inspecting how effectively leaders and governors create a safeguarding culture
- Page 15, Section 34 - Arriving at Judgements about safeguarding arrangements
- Page 16, Section 40 - Inspecting or reporting on safeguarding concerns
Full information with suggestions and recommendations regarding online safety for school leaders and Governors regarding Ofsted and online safety can be found on the e-Safety blog:
- Online Safety within the Common Inspection Framework
- Online Safety within Inspecting Safeguarding
- Online Safety within the Early Years Inspection handbook
- Online Safety within the School Inspection Handbook
- Online Safety within the Non-association independent school inspection handbook
- Online Safety within the Further education and skills inspection handbook
'Keeping children safe in education' 2015 highlights specific statutory responsibilities for Governing bodies and leaders regarding online safety:
- Safeguarding policies: "34. Governing bodies and proprietors should ensure there is an effective child protection policy in place together with a staff behaviour policy (sometimes called the code of conduct) which should amongst other things include - staff/pupil relationships and communications including the use of social media. Both should be provided to all staff including temporary staff and volunteers on induction" (p.19)
- Opportunities to teach safeguarding: "41. Governing bodies and proprietors should consider how children may be taught about safeguarding, including online, through teaching and learning opportunities, as part of providing a broad and balanced curriculum." (p.20)
School leaders and designated persons must therefore ensure that their school promotes safe practice, challenges unsafe or concerning behaviours and ensures that all members of staff receive up-to-date and appropriate safeguarding training, including online safety. Online Safety practice should therefore be embedded throughout schools and settings safeguarding policies and procedures and is clearly identified as an issue for school leaders to consider and address. The online safety agenda has shifted towards enabling children and young people to manage risk, rather than filtering/blocking and therefore requires a comprehensive and embedded curriculum which is adapted specifically to the needs and requirements of pupils and the technology with which they are accessed today's modern world.
Additional Links to National Guidance and Resources
- "Sexting in schools: advice and support around self-generated images: What to do and how to handle it" (PDF, 1.9 MB)
- Educate Against Hate
- DfE Preventing & Tackling Bullying - November 2014
- Protecting children from radicalisation: the prevent duty July 2015
- DfE Cloud software services and the Data Protection Act - October 2014
- Keeping Children Safe in Education April 2015
- Ofsted reports in Computing and materials for schools
- The safe use of new technologies - Ofsted 2012
- UK Council for Child Internet Safety
- What Schools must publish online September 2014
- Inspecting e-Safety - Ofsted (PDF, 382.1 KB) Updated April 2014 (Please note this document is no longer available on the Ofsted website and is published here only to highlight good practice)
- DfE guidance on the 'Principles of e-Safety' (Archived content)
- The Byron Review (archived content)
- ICO – Information Rights Guidance for schools