Kent Online Safety (e-Safety) Guidance for Education Settings
Welcome to the Kent Online Safety (e-Safety) Guidance for education settings. This section links to Kent resources as well as suggested materials to enable leaders and managers in education settings to consider online safety within their safeguarding responsibilities and develop and implement a whole setting approach to online safety.
Please be aware that this content will be under frequent review. Kent schools and settings can contact the Education Safeguarding Adviser (Online Protection) or e-Safety Development Officer to ensure they are using the most up-to-date content.
For national guidance please scroll to the bottom of the page.
The Kent e-Safety Strategy Group
Many of the documents on this site are the work of the Kent e-Safety Strategy group which comprises of school staff, Kent County Council Officers, Libraries and Archives, Kent Police and other children's workforce professionals. The group works to support the work of the Education Safeguarding Adviser (Online Protection) and e-Safety Development Officer and to develop advice and guidance on online safety for schools, settings and professionals working with children and young people in Kent. The strategy group is a subgroup of the Education group of the Kent Safeguarding Children Board
Kent Schools and settings can contact the Education Safeguarding Adviser (Online Protection) or e-Safety Development Officer to express an interest in supporting this group.
Kent Online Safety Policy Documents, Templates and Guidance 2016
The Kent schools and settings e-Safety (Online Safety) policy template is suitable for all education settings to use and adapt to create an online safety policy which appropriate to their own needs and requirements.
Please note that these documents are likely to be updated regularly due to the rapid pace of change within technology and legislation. Leaders and managers should ensure that they update their policies on a regular (annual) basis and check they are using the most recent version.
The current edition is the 2nd version and was published in August 2016.
- KCC Online Safety Policy and Guidance (PDF, 1.1 MB) September 2016
- KCC Online Safety Policy Guidance Only (PDF, 973.9 KB) September 2016
- KCC Online Safety Policy Template Only (DOCX, 145.7 KB) August 2016
Leaders should access both the guidance and policy template documents to ensure that policy decisions are fully informed. Please be aware that some content within the guidance document is not included within the policy template as the information is provided as guidance material for Designated Safeguarding Leads (DSL) and/or leaders only.
Kent Acceptable Use Policy Templates for Education Settings 2016
Acceptable Use Policies for Education Settings and their Wider Communities 2015 document provides templates and guidance to support schools and other education settings when writing and updating their Acceptable Use Policies. It contains guidance for leaders and managers to help them update their AUPs and consider the wider implications and actions required to implement, support and develop an embedded AUPs appropriate to their communities needs and requirements.
The current edition was published in September 2016.
- Acceptable Use Policy Templates and Guidance for Education Settings (PDF, 1000.1 KB)
- Acceptable Use Policies for Education Settings - Templates only (DOC, 1022.0 KB)
Pupil Acceptable Use Posters
Kent County Council and EiS have published revised and updated online safety posters for use by schools and settings. These posters have been created by the Kent e-Safety Strategy Group with input from schools and settings as well as children and young people to help outline key behaviours to help promote positive online behaviour. These posters are designed to be used as a stimulus for discussion and to enable staff to identify safe and positive behaviour across the curriculum. Settings can use these posters to actively promote their embedded online safety curriculum and to engage with the wider school community. Some settings may wish to use the posters to inspire children to create their own posters or using them as a basis for developing age and ability appropriate pupil Acceptable Use Policies (AUPs)
- Infant/Early Years Poster (3-6) (PDF, 137.4 KB)
- Junior/KS2 Poster (7-11) (PDF, 115.2 KB)
- Secondary Poster (11-18) (PDF, 108.6 KB)
The posters are provided in PDF format and are A3 in size. To print smaller sizes, use the settings provided by your printer (i.e. for A4 reduce to 71%). If supported, set your printer to print borderless for the best presentation. Schools and settings can also access the posters as full collection, with additional printing information via the EiS website
KSCB - Responding to Youth Produced Sexual Imagery Guidance
The Use of Cameras and Images within Education settings
This guidance document includes a template image use policy along with supporting documents and frequently asked questions settings have around the safe use of images and cameras. The document contains guidance for settings around legal requirements and obligations in regards to Data Protection and other legislation.
The current edition was published in September 2016.
- The Use of Cameras and Images within Education Settings Policy Template and Guidance (PDF, 658.7 KB)
- The Use of Cameras and Images within Education Settings Policy Templates only (DOCX, 208.5 KB)
Using Social Media and Technology in Education Settings
The "Using Social Media and Technology in Educational Settings" guidance has been developed to help educational setting leaders consider their strategic responsibilities and wider safe practice recommendations when using social media. The core guidance document explores a range of frequently asked questions and contains supporting material to enable leaders to make informed decisions regarding safe and appropriate use of social media and support their staff if they are using social media professionally.
It also provides a selection or template letters, tools and resources to help leaders take appropriate steps to safeguard their staff, as well as learners and their families. There are also discussion guides highlighting considerations for leaders when looking at setting up official social media tools as communication channels. These documents are all contained within the core guidance but are also available separately for ease of use.
- Using Social Media in Education Settings (February 2017) - core guidance (PDF, 916.9 KB)
- Social Media FAQs for Educational Setting Leaders (PDF, 266.6 KB)
- Using Social Media in Education Settings Annex Resources (DOCX, 183.2 KB)
- What to consider when setting up an Official Facebook Page (PDF, 232.1 KB)
- What to consider when setting up an Official Facebook Group (PDF, 267.0 KB)
- What to consider when setting up an Official Twitter Account (PDF, 181.7 KB)
- What to consider when setting up an Official YouTube Channel (PDF, 157.0 KB)
Please note this document will be updated according to new guidance, legislation and sites so leaders should check to ensure they have the most up-to-date version.
Education settings should also visit their broadband provider (such as EiS) for technical guidance for managing a school filtering policy which allows an elected member of school staff to block and allow websites.
Safer Practice with Technology
This KSCB document provides guidance on appropriate and safer behaviours with technology for professionals working with children or young people. It is intended to stimulate discussion within establishments to consider potential situations that may occur and to make sure all staff (whether voluntary or paid) are aware of safe, appropriate and professional behaviour. This will include online professional boundaries and maintaining professional relationships with children, young people and families.
"Think B4U..." Workbook and Poster
The workbook and poster have been developed to support professionals in exploring online safety concerns with children, young people and their families in both formal and informal settings. The resources can be used by a variety of staff and it is recommended that professionals use the materials as a starting point and differentiate them according to the needs and ability of the audiences they will be used with.
Please note this document was published in 2012 so some content will be out of date.
Think B4U resources:
Kent Online Safety Supporting Documents
- Online Safety: Supporting Pupils with Additional Needs (PDF, 311.1 KB) July 2015
- The role of the e-Safety Lead - (PDF, 90.5 KB)August 2016
- Schools Online Safety Self-Evaluation Tool (DOCX, 31.2 KB) August 2016
- Early Years Kent Online Safety Self-Evaluation Tool (DOC, 88.5 KB) August 2016
- Risk assessment template for classroom use and communication (DOCX, 32.5 KB)- August 2016
- Engaging Parents/Carers with e-Safety (PDF, 306.6 KB) August 2016
- Keep your children safe online leaflet (PDF, 221.6 KB) 2015
- Guidance for schools, nurseries and settings to help them when dealing with complaints or issues raised on social networking sites (DOCX, 541.4 KB) August 2016 (Word)
Additional resources including template letters for settings use with parents/carers etc. regarding specific concerns can be accessed by contacting the Education Safeguarding Adviser (Online Protection) or e-Safety Development Officer.
National Online Safety Guidance and Documents
School leaders and designated safeguarding leads (DSLs) must ensure that their school promotes safe practice, challenges unsafe or concerning behaviours and ensures that all members of staff receive up-to-date and appropriate safeguarding training, including online safety.
Online Safety should be embedded throughout schools and settings safeguarding policies and procedures and is clearly identified as an issue for DSLs and school leaders to consider and address. The online safety agenda has shifted towards enabling children and young people to manage risk, rather than filtering/blocking and therefore requires a comprehensive and embedded curriculum which is adapted specifically to the needs and requirements of pupils and the technology with which they are accessed today's modern world.
'Keeping children safe in education' 2016 highlights specific statutory responsibilities for Governing bodies and leaders regarding online safety within Annex C. Key updates include:
- The requirement for online safety to be viewed as a safeguarding issue (and therefore the responsibility of the Designated Safeguarding Lead)
- All staff must be provided with appropriate online safety training
- The need for school leaders to ensure there is appropriate filtering and monitoring in place.
- School policies must recognise a range of online safety issues (including cyberbullying, sexting and acceptable use of technologies
- Governing bodies and proprietors should ensure children are taught about safeguarding, including online, through teaching and learning opportunities, as part of providing a broad and balanced curriculum.
A more detailed summary of the specific online safety points, considerations and suggested actions based on KCSIE 2016 can be found on the e-Safety blog
Additional/Useful DfE Links
- DfE Preventing & Tackling Bullying - November 2014
- DfE Cloud software services and the Data Protection Act - October 2014
- What Schools must publish online September 2014
- DfE guidance on the 'Principles of e-Safety' (Archived content)
On the 23rd August 2016, Ofsted published their new Common Inspection Framework (CIF) and supporting handbooks for Ofsted inspectors which come into effect from September 2016. The Common Inspection Framework and "Inspecting safeguarding in early years, education and skills settings" includes important information about inspecting education settings online safety (e-Safety) provision.
The use of the term 'online safety' rather than "e-Safety" is used by Ofsted to reflect a widening range of issues associated with technology and a user's access to content, contact with others and behavioural issues and a move away from a focus as online safety as an ICT issue.
The "Inspecting Safeguarding" document explicitly highlights online safety as part of leaders and managers safeguarding responsibility.
Full information with suggestions and recommendations regarding online safety for school leaders and Governors regarding Ofsted and online safety can be found on the e-Safety blog:
- Online Safety within the Common Inspection Framework
- Online Safety within Inspecting Safeguarding (Under review)
- Online Safety within the Early Years Inspection handbook
- Online Safety within the School Inspection Handbook
- Online Safety within the Non-association independent school inspection handbook
- Online Safety within the Further education and skills inspection handbook
Additional/Useful Ofsted Links
- Ofsted reports in Computing and materials for schools
- The safe use of new technologies - Ofsted 2012
- Inspecting e-Safety - Ofsted (PDF, 382.1 KB) Updated April 2014 (Please note this document is no longer available on the Ofsted website and is published here only to highlight good practice)
Additional Links to National Guidance and Resources
- "Sexting in schools and colleges: responding to incidents and safeguarding young people" - UKCCIS non-statutory guidance. DSLs should ensure they download and access this guidance to support them when responding to sexting concerns.
- UK Council for Child Internet Safety
- The Byron Review (archived content)
- ICO – Information Rights Guidance for schools