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Tracking Young People

KCC has a statutory duty to track the learning and employment activities of all young people up to the age of 20, or up to the age of 25 for those with learning difficulties and report monthly to the DfE. As this is a statutory duty, education institutions have a duty to provide information to support this process.

Please only send through information that is appropriate for us to use when trying to contact young people. Emergency contact details such as grandparents mobile numbers are not always appropriate especially if they are not living with them. The contact numbers should be for the young person themselves wherever possible, preferably a mobile number, and the alternative phone number that of a parent/guardian/carer.

Thank you for continuing to help us support young people in the next steps of their lives.

Tracking Young People Timelines
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Data collection notifications
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School Post-16 Enrolment Data
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Record your learners who have entered post statutory education in your establishment. Red columns are mandatory. Only one line per learner may be recorded with the qualification being the highest level that the learner is studying. All learners attending post statutory education must be recorded including those who are of post statutory education age who are attending in a statutory education year. Please ensure that the return does not include any leavers who have not returned to your school.

Key Return Date: 17 September 2021.

School Enrolment Data
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When you select one of the links, a box may appear asking you for a username and password. If so, select cancel and the file should open as normal.

Record details of any joiners to your establishment of Year 9 age or above. Red columns are mandatory. Only one line per learner may be recorded with the course where relevant being the highest level of course that the learner is studying. This return must be completed and returned to KCC Perspective Lite monthly commencing on 30 September ensuring that the file name shows the name of your establishment followed by joiners and the date - using the tag Tracking YP.

Key Return Date: Last day of the month.

College Enrolment Data
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Record your Students on the Template tab. Red columns are mandatory. Only one line per Student to be recorded with the Study program, core aim that the Student is studying. All students aged 16 to 19 (or 25 if they have a SEND) based on age at the start of the course must be recorded including those returning for a subsequent year of a Study Program started in a previous year.

Key Return Date: 30 September.

Key Return Date: Last working day of the month from October to May.

September Guarantee
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Record any offers (guaranteed or conditional) that your establishment has made to young people of current school Year 11 or 12 age which have not previously been included on a return and have not been made through First Media (formerly UCAS Progress).

Key Return Dates:

  • 25 March 2022 - All offers made to date
  • 30 April 2022 - All offers made since previous return.

NEET Monthly Reporting
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Contact Details
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Any queries then please contact us by emailing

Some of the files on this page may not be suitable for users of assistive technology. See our accessibility statement for information on how to request an alternative format.