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Changes to the Education (Pupil Registration) (England) Regulations 2006

We would like to bring to your attention that The Education (Pupil Registration) (England) Regulations 2006 were amended on 1 September 2016.

The change was made in response to a recent Ofsted report to the Government that HMIs very often found pupils’ names had been deleted from school registers at non-standard transition points and that there was often no record of their destinations. The Ofsted report also drew attention to poor communication and coordination between schools and LAs on individual cases, raising concerns about children potentially being exposed to the risk of harm, exploitation or radicalisation.

Under the previous Pupil Registration Regulations, schools could lawfully delete a pupil’s name from the register under fifteen grounds, but schools were only required to inform their LA when they were about to remove a pupil’s name under five of these fifteen grounds.

The amended Regulations, together with the new DfE Children Missing Education Guidance which also came into force in September 2016, sets out the following new responsibility for schools in relation to deleting a pupil’s name from the school register:

  • All schools (including academies and independent schools) must notify their local authority when they are about to remove a pupil’s name from the school admission register under any of the fifteen grounds listed in the regulations
  • When notifying their LA, school must provide and record details of the pupil’s residence, the name of the person with whom they will reside, the date from which they will reside there, and the name of the destination school (where they can reasonably obtain this information)
  • In the notification, school must inform their LA of the pupil's destination school and home address if the pupil is moving to a new school
  • The school must provide information to their LA when registering new pupils within five days, including the pupil's address and previous school (where they can reasonably obtain this information).

In order to help schools to fulfil their legal duty in an easier and simpler way, Kent County Council has developed a Digital Front Door to receive school’s prior notification of deleting a pupil’s name from school register, which you can find below.

11. Notify of Intended Off-Rolling

It can also be found on the Access to the Service (Digital Front Door) page on Kelsi.